BluMentor Mentoring Terms and Agreement
Agreement
Download the agreement (Word document), label it Agreement Between (mentor name) and (protege name), and attach the completed Agreement in an email to mentoring@blumail.org to confirm your participation in the program. Please make a statement in your email that you agree to the statements made in this agreement and that by submitting the agreement electronically, you have in effect affixed your signature to the agreement. This will avoid the need for paper copies.
The mentor and protege should make changes and additions to the Agreement based on the personal goals of the protege and contributions that the mentor is comfortable making.
This agreement remains in effect for twelve months. The agreement may be terminated at any time by either the mentee/protege or mentor.
Terms
The greatest value of a mentoring agreement is that it builds trust, clarifies expectations and reduces the possibility of disappointment or resentment. Clear definition of the mentoring relationship, specific expectations, and measures of success will root the relationship on solid ground and will provide a model of good communication in future endeavors for both the mentor and the protege.
The Blumentoring relationship is designed to enhance the professional experience and development of the participants. Participation is strictly voluntary and without financial compensation or expectation. Your signature at the bottom of this agreement signifies your acceptance of the terms and conditions that govern participation in the program.
The duration of the formal mentoring relationship between participants in the program is twelve months from date of signing. Mentor and protege agree to actively participate in the program for the full duration of their engagement. Both will complete/return periodic surveys to BluMentor.
Mentor and protege agree to be available, responsive to each other's needs and willing to adjust schedules as necessary in order to achieve the minimum number of contact hours described below.
Mentor and protege agree to establish 'live contact' for a minimum of two contact hours each month. Four contact hours each month is advised. It is recommended that the minimum contact hours be composed of (at least) two separate and distinct sessions each month.
Live contact, as it is defined for this program includes (and may not be limited to): in-person meetings, telephone conversations, videoconferences, voice-only conference calls, e-mail, or online chats.
Information shared between the participants within the context of the formal mentoring relationship is considered to be confidential and should not be shared outside the relationship without expressed permission from the other participant(s).
An individual pairing of mentor and protege may prove to be unworkable or unsatisfactory to either/both participants. In this case either participant (or both) may seek a different 'partner' pairing during the relationship. A respectful letter of disengagement must be sent to the partner.
A mentor's role is limited to the furnishing of opinions, guidance, advice and suggestions. Proteges may take information given by a mentor under advisement in making personal, professional and career decisions.
It is the responsibility of the mentor to ensure that all opinions, guidance, advice and suggestions provided as part of the formal mentoring relationship, are accurate to the best of their knowledge and do not recommend or suggest course(s) of actions for the protege that could be construed as illegal, unethical or immoral.
Participants accept responsibility for any costs incurred as part of the formal relationship, including, but not limited to: postage, telephone calls, travel, meals, conference/seminar registration, etc.
Please bear in mind that mentors are volunteers and are not experts or paid consultants. Mentors are not responsible for business, career, personal or other decisions made as a result of the mentoring relationship. Mentors give only advice and/or information from their experience, perspective, etc. Mentors do not make decisions for proteges. Proteges take full responsibility for actions taken based on their mentoring experience.
Agreement
Note: The mentor and protege should make changes and additions to text, below, based on the personal goals of the protege and contributions that the mentor is comfortable making. The following is simply a guide for creating your own agreement.
MENTORING AGREEMENT BETWEEN [name] as mentor and [name] as protege.
INTENT & VISION: To help [name] create a plan to [define specific goal].
PROMISES:
As your mentor, I promise to:
- Provide a template for you to follow to create a business plan, marketing plan, professional development plan, leadership plan or general action plan.
- Help you determine the actions needed to achieve your goal.
- Monitor your plan, and give feedback on your plan and goals.
- Share how to communicate effectively in networking situations.
- Expanding your network by introducing you to people I know.
- Respond to your questions within 48 hours.
- Act as a sounding board, and provide developmental feedback on issues in which you seek advice.
- Teach you the basics of group roles and dynamics, and decision-making in order to function constructively in groups.
- Teach you how to conduct research on career opportunities within your field of study.
- Share best-practice leadership experiences.
- Guide you on how to play an effective role in influencing decisions.
- Guide you on gender and cultural influences on leadership.
- Allow you to explore your personal identity as a leader by developing a sense of one's strengths and weaknesses as a leader.
- Assign reading materials specific to objectives.
- Work with you twice each month for the next twelve months and be available as needed.
- Conclude each conversation with constructive feedback and note all improvements.
- Set a calendar of dates and times that we will meet. At the end of each conversation, I will confirm our next meeting and how to contact you via an in-person meeting, telephone conversation, video conference, voice-only conference call, e-mail, or online chat.
- Use laughter and humor.
As the protege or mentee, you promise to:
- Provide a current resume and educational accomplishments and goals.
- Complete your plan within one month.
- Follow my mentoring.
- Meet deadlines.
- Respond to my questions within 48 hours.
- Complete tasks/assignments within established time frames.
- Read material assigned by Mentor within established time frames.
- Be a partner with me.
- Grow 'bigger' and more confident.
- Be a learner and make those around you part of a learning organization.
- Use laughter and humor.
By entering into the mentoring program, the participants agree that neither BluWorld or BluMentor, nor other participants has any liability for the guidance, suggestions and/or advice provided to them during the formal relationship.
Individuals are permitted to take part in the BluMentor Mentoring Program upon acknowledgment and acceptance of these terms and conditions as indicated by their signature below and ensuring the mentor and protege each have signed copies of the Agreement.
BluMentor sincerely hopes that the protege learning, skills and prospects are enhanced by this process, but those outcomes are still the responsibility of the protege and not the mentor or BluMentor.
Please download the Word document, label it Agreement Between (mentor name) and (protege name), and attach the completed Agreement in an email to mentoring@blumail.org to confirm your participation in the program. Please make a statement in your email that you agree to the statements made in this agreement and that by submitting the agreement electronically, you have in effect affixed your signature to the agreement. This will avoid the need for paper copies.
This agreement remains in effect for twelve months. The agreement may be terminated at any time by either the mentee/protege or mentor This agreement remains in effect for twelve months. The agreement may be terminated at any time by either the mentee/protege or mentor or by us, should terms of use be violated.
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BluMentor wishes you all the best. Happy Mentoring!